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  • Writer's pictureJessica Garrett Modkins

Mastering Stage Selection: A Comprehensive Guide for Event Planners and Event Management

Event Management


Greetings, rock stars of the event planning world! Today, we're delving into a topic that often leaves event organizers in a quandary – choosing the right stage size. The stage is the heartbeat of any event, setting the tone for the entire experience. But fear not, the following insight provides guidance and unravels the complexities of selecting the ideal stage size for your event.

Considering the Venue

Before you get lost in the myriad of stage designs, it's crucial to assess the size of your event space. Questions such as ceiling height, room width, and the nature of the event should be at the forefront of your considerations. A mismatch between stage and room size can create a less-than-ideal visual impact. Here are essential factors to ponder:

  • How tall are your ceilings?

  • How wide is the room?

  • What is happening on your stage?

  • How much space do you have?

Beyond Ceiling Height


Ceiling height is just the tip of the iceberg. Low-hanging fixtures, such as chandeliers, can affect clearance height. Event planners should inquire about these specifics when communicating with venue representatives. It's not just about the total stage height; it's also about the levels leading to the top. Consider:

  • Are there stairs leading up to the stage?

  • Do you have multiple stages with varying levels?

  • Will participants enter from the front or the back?

Seating Dynamics


The choice between a standing or sitting audience adds another layer of complexity. Your stage height should cater to the audience's line of sight. Don’t forget those large centerpieces blocking the line of sight too.  We’ve attended many events where guests have to remove the floral arrangements and place them on the ground.  In longer rooms, a taller stage may be necessary to ensure everyone has a clear view, while in shorter rooms, a lower stage may suffice. We suggest imitating stadium seating layouts for a unique touch.


The Set's Influence


Furniture and set pieces can impact the ease of movement on and off the stage. A taller stage may pose challenges for stagehands, so consider this factor when planning your event's set design.


Rigging and Lighting


Thinking of incorporating rigging or lighting? Ensure your venue has ample space, and be cautious not to obstruct attendees' views. Maintain a balance between lighting height and the audience's line of sight.


Crucial Height Numbers


Finally, common stage heights, ranging from small platforms for intimate settings to larger stages can be customized based on your event's unique needs.


Selecting the right stage size involves a meticulous consideration of various factors. Compare the stage size to the room, ensure it suits both the set and audience, and account for logistical elements like speaker access and rigging. Remember, you're not alone in this process. Trust your partners and, if you need guidance, don't hesitate to reach out to the Rock Star. As event management experts, we're here to ensure your stage steals the show at every event!


Ready to elevate your event with the perfect stage? Let Hip Rock Star Advertising Agency be your guide! Contact us today for expert assistance in event production, technology, strategy, and more. Your dream stage is just a conversation away!


The stage is the heartbeat of any event, setting the tone for the entire experience.
ABC's The View co-host Sunny Hostin engages in an insightful interview with Book & Author Chairwoman Jessica Garrett Modkins at the prestigious 2023 Greater Miami Book & Author Luncheon. The event, held at the luxurious Ritz Carlton South Beach, showcases a convergence of literary talent and influential voices, making it a highlight in Miami's cultural calendar.

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